- Managing user privileges – Some of you might say, “Why do we need to prevent colleagues from accessing certain areas on the systems or internet?” Well… If an important file gets corrupted or deleted by accident, it can cause a huge dilemma in the office! Managing user privileges stops your colleagues from accessing certain files on a computer, such as not being able to get into the programme files that could cause serious damage to a computer they are using or even a server! This won’t prevent anyone at the office from being able to work, however It will only prevent the worst from happening.
- Malware Prevention –Malicious Software are hidden files that latch onto a computer or system and infect it with a Virus, Trojan, Ransomware etc. Malicious Software has many ways of getting on to your system and you want to contain viruses before they reach the core of your infrastructure. So how can we barricade computers getting viruses? We recommend that every computer has Anti-Virus software installed, such as MacAfee or our Managed Antivirus services to prevent your system from being in harm’s way.
- Monitoring Systems – If there is a document that is highly valued to the business and if someone were to get a copy of this file it could potentially put the business at risk, what impact do you think it could have? Money Loss, Downtime, you name it. It can happen if nothing is being monitored. So, how would one cease this from happening? Monitoring Systems allow you to see where files have been transferred and who has transferred them, and can also block users if they are doing something that is against the rules. This will give you the upper hand if you have noticed files being deleted or a security issue that keeps occurring.
- Disaster Recovery and backups – Files can always be lost, but it’s how it is recovered and how long it takes that makes the issue important. In some cases, I have seen Businesses lose all of their data and have no way of recovering it, which then causes a major downtime that leads to loss of money or even closure. We all know that work keeps the food on the table and roof over your head and we want to make sure that no one is affect by data loss or any significant issues caused by Cyber Attacks or Downtime.
- Educating Colleagues – I know you’ve probably heard this over and over, but educating users on how to use a computer correctly can prevent security threats from happening. From Social Media sites to Websites, these can cause security breaches within businesses. As Social Media sites grow every year threats occur more often and can be a large issue if used within a business environment. Attackers have set up accounts where they will either obtain email address or social media profile and then send an attachment which contains a virus. Without knowing the process, the hackers can carry out deploying viruses on computers so that they become vulnerable to a devastating attack.
This article has been shared from the UK governments Centre for the Protection of National Infrastructure (CPNI) – the website is full of advice as to how businesses can better prepare for a disaster. Find out more at http://www.cpni.gov.uk/
A Response pack should include key documents and items that may be needed by those who will manage the incident room or work with the emergency services. Example contents are set out below, however these lists are not exhaustive and other items should be added as required.
Business Continuity Plan and Communications Plans
Contact details for nominated response staff, plus list of all employees, their home and mobile numbers
Emergency services contact details
Details of any local utility companies, emergency glaziers, salvage organisations,building contractors, local authority contingency planners Building plans, including the location of gas, electricity and water shut off points and heating and ventilation controls. Also, any protected areas where staff will be sheltered.
A recent stock and equipment inventory
Financial and banking information
Product lists and specifications
Stand-alone laptop computer, compatible with the local network
USB memory sticks or flash drives
Spare keys/security codes
Torch and spare batteries
Hazard and cordon tape
Small cash resource
Card and marker pens for temporary signs and other stationery (pens, paper, etc)
Mobile telephone with charger and appropriate credit
If you are a bit of a history enthusiast then you may be aware that the tablet device is not a recent development in the world of computing. The first patent for the tablet design was in fact issued around 1888 and since then the tablet has been through various trials and tribulations which had threatened its sustainability on the consumer market. In 2002 Microsoft decided to implement a version of Window XP which was not as successful as they had hoped. Around this time tablet designs were often considered to be clumsy in the sense of heavy builds and insufficient software capabilities. However, the development of cloud technology allowed manufactures such as Apple to marry a healthy relationship between cloud applications and tablet computers, giving birth to the iPad. As you may be aware vital data is normally stored on cloud servers allowing easy access using multiple devices and locations. If this is the case, then it would be wise to ensure that the operating hardware remains effective to accommodate good screen resolution, sufficient processing power and hand-held comfort ability. If you are one for fancy aesthetics then this value will be presented in the cost of your investments. Otherwise a mid-range tablet should be priced quite reasonably, packing enough punch to allow efficient online activity without you gaining square eyes and saw wrists.
To conclude, the power of cloud technology enterprises such as Google and Amazon, have only increased an appetite for cloud convenience with their respective online services. The popularity of utilizing these services has helped to breed a familiar relationship with most tech competent consumers who often systematically log in and out of cloud based applications in order to satisfy their social, entertainment and business needs. The only thing left to consider is will we see a shift in the value businesses place on merging tablet devices and cloud technology for increased work based productivity
The Benefits of adopting mobile devices within the workforce is becoming extremely popular as businesses are striving to find innovative ways to increase employee productivity. This can mean employees working more flexibly in a highly dynamic business environment or responding to real-time information at the ‘wisp of a wand’. The devices available to achieve such things are mainly dependent on individual business needs, nonetheless, still remaining accessible to all. With this being said I have listed 10 ways in which businesses can mobilize their workforce using technology.
1. Tablet PC’s – These devices are similar to notebooks but their wireless capabilities and intuitive touch screen user interfaces make you feel right at home. For the real business savvy, tablet computers are no stranger to fully functional operating systems such as Windows and being highly compacted are adaptable to your work-space layout.
2. Laptops and Notebooks – Another great addition to office mobility, offering powerful alternatives to desktop computers with excellent software handling capabilities. Laptops come in a huge variety of sizes, specifications and designs which you can use to your advantage.
3. PDA’s – The Personal Digital Assistant or PDA could be thought of as the predecessor to the modern day smart phone. PDA’s often pack large screens operated by their stylus counterpart and are capable of running limited versions of office software. Additionally the PDA’s offer remote access to email, schedules and documents through WIFI or Bluetooth connectivity.
4. 3G Phones – 3G stands for 3rd generation and currently dominates contemporary mobile broadband connectivity. The main benefit of 3G devices are that they are always connected to the internet and offer quick access to web pages.
5. GPRS – The General Packet Radio Service is the predecessor to 3G technologies which also allows mobile phone users to connect to the internet on the move. GPRS devices are an alternative to 3G as they are normally a more cost effective way to communicate business initiatives between employees.
6. WIFI – A name given to given to a group of standards, which governs the use of wireless technology and effectively revolutionising how we communicate today. WIFI technology offers users super quick access to the Internet and is widely available to the public through the development of WIFI hotspots.
7. Extranets – Essentially this is a private network in which businesses can operate using a standard Internet browser. The information included on an Extranet network may include product information, pricing and payment processes. Obviously concerns about network security may be an issue but Extranets combat this with password protection and structured levels of permeable access.
8. VPN –Virtual Private Networks offer a secure way to deliver remote access to private networks. Again, security threats are stabilized with high end encryption which leaves you to concentrate on collaborating with your virtual workforce.
9. Bluetooth – Bluetooth wireless technology uses radio waves to allow instant connection with other Bluetooth compatible devices. The great thing about this way of communication is that no phone or Internet connection is needed. Therefore activities such sharing contact information and mobile printing becomes as easy as can be.
10. Cloud Service Providers – These are companies which manage an online infrastructure where clients have the ability to manage, create and share information through a range of web based applications.
If you did not know, Microsoft Office 356 delivers cloud productivity to businesses of all sizes and as an external provider of cloud services it is important to consider what security measures are actively in place to help protect customer data . The areas which normally arise with regards to security usually include data protection, privacy and data ownership. Therefore this blog has been written to identify the measures Microsoft has taken to respond to these concerns.
The current challenges in relation to cloud security include an increasing trend in mobile access to information, which has created a haven for cyber-crime. In order to maintain maximum precaution, strategies to research, monitor and prevent emerging threats are needed which means time and money for any organisation. This is where a program like Office 365 comes in. Microsoft invests a lot of money into its data center’s where the need for secure access is a highly communicated initiative. This also includes anti-spam and anti-virus technology which has been automated to counteract virtual threats.
No stranger to online services, Microsoft have gained considerable experience since the introduction of MSN in 1994. Recognizing that security is an on-going process, measures were taken to protect data from harm, whether a natural disaster or unauthorized access. This was done by a committed approach to monitoring data infrastructures, applying industry practices and investments in high-end technology in order to keep data safe. This also meant security needed to be built into the software from the start to further increase security. As Office 365 has been designed for secure access over the Internet, users have the option of creating strong passwords to enforce data protection. Alternatively users can also apply for a Federated ID which aims to increase security measures by actively monitoring on-premise-access to the system. And if this is not enough, Office 365 software hosts a range of in-built encryption’s which comply with all necessary daily activities such as emailing, documenting and even voice-mail messages. Considering the above, it seems that Office 365 covers a wide range of security initiatives designed to make the user feel at ease when it comes to handling data. Data security will always remain a major concern for businesses of all sizes and the need for high security initiatives by external cloud services should not be ignored. As demonstrated, Microsoft Office 365 is one example of a forward thinking company who takes into account the vulnerability of cloud business applications only to provide effective on going solutions. And just in case I missed it out, Office 365 wholeheartedly emphasizes user responsibility where their Trust Center provides highly valuable information on how you can increase effective handling of sensitive data.
Personnel security – In Hindsight
“This video is intended to be used in staff training to help raise awareness of personnel security in the workplace. It is made up of three chapters, focusing on staff recruitment, ongoing personnel security and staff departures.”
Personnel security – Eyes Wide Open
“This film is for anyone who has a security role within the UK national infrastructure or responsibility for security in crowded places. Through interviews, advice and re-enactments the film seeks to help the viewer recognise suspicious behaviour more readily, clarify the context of such behaviour through questioning and have the confidence to report suspicious incidents.”
Staff security awareness
“A short film aimed at all staff working across the national infrastructure explaining the importance of following security procedures and how everyday measures – all based on best practice advice provided by CPNI – can help reduce vulnerabilities in organisations”
These videos were created by CPNI.
About Supreme Systems
Supreme Systems is an information technology company established since 2008.
Leading IT Services provider and Cloud solutions for businesses in West Midlands.