Many of you will be planning upgrades to your servers and PCs.   If this is the case, you may be £s better off considering Office 365.

Microsoft Office 365 suite is a hosted, online version of the traditional installed version of Microsoft Office software. This online service is subscription-based and includes Office, Exchange Online (business class emails), SharePoint Online (document storage), Lync Online (video/web conferencing, instant messaging) and Microsoft Office Web Apps.

There are many benefits to using Office 365 – security, work anywhere access and better team collaboration are just a few of them. However the major benefit for many businesses will be the cost savings they make when they move to Office 365.

Office 365 is a subscription service so you pay per user per month. There are 7 different plans – the entry level package is Office 365 Business Essentials and Office 365 Enterprise E4 is its most comprehensive enterprise offering. Prices start from £3.10 to £16.10 per user. There is an annual commitment for businesses that sign up to the service.

In our experience those that save most will be businesses that require access to a shared location where their documents can be saved plus business class email. The added functionality of Office Apps and Lync is of course a plus. Businesses who run bespoke applications will need to run a hybrid infrastructure (i.e. a combination of on premise and cloud provisions) but there are still substantial savings to be had even with this type of arrangement.

So how much can you save?

On average, businesses will see year on year savings of between 25% – 80% on their IT costs.

We have outlined typical savings for a business with 20 users with year on year growth of 20% using Office 365 exclusively. We will use Office 365 Business Essentials for comparison (which in our opinion is sufficient for most businesses that will require the use of Microsoft Office applications and file storage).


That’s a whopping saving of 87% and we haven’t included the savings made from reduced energy consumption of running servers 24/7!

We know not all businesses’s IT spend and IT usage will be as straight forward as the scenario above (which is based on one of our clients) – we have created a cost comparison worksheet that will allow you to calculate how much your business will save (it will also make clear how we reached our numbers for the on premise costs above as prices for hardware and licences are fully broken down) To request a copy please email and we will send it to you.

Thanks for reading – if you need help deciphering which package would be best for your business (and it can be confusing when you first see them) or simply to discuss your migration needs, do give us a call on 0121 309 0060 ext. 2 – ask for Aidan