The world is changing rapidly and keeping up with the newest technological advancements will give you options to lower IT expenditure.
Some strategies you could adopt include:
Removing manual processes – first identify where your staff could potentially improve, then research methods to decrease paperwork and automate processes.
Implementing cloud computing – it can be cheaper to store information, do your accounts, and run a content management system online.
Communicate with your staff, suppliers and customers over the Internet at lower cost or even no cost.
Allow flexible work hours – depending on your type of business, you may be able to let your staff work when they prefer, and even from home.
Look to the Cloud
Moving data and applications to the cloud will save you money. According to data, from market research firm Gartner, companies who use cloud technology save over 15% on IT procurement and more than 16% on IT maintenance costs. Additionally, those businesses discovered that adopting the cloud fuelled growth and efficiency.
Software-as-a-Service (SaaS) is a good example of the cloud at its best. This is where, rather than owning the software outright, you pay a monthly fee to use the software for as long as you need. Platforms such as Microsoft’s Office 365 allow you to use Office products; for example on a pay as you use basis. You can add or remove users as you wish, plus you get the latest versions at no extra cost.
Smaller businesses may want to consider investing in acloud serverinstead of having a physical server on their site. Like SAAS above, customers pay as they use and can increase or decrease resources accordingly.
If all fails… HaaS
Hardware-as-a-service (HaaS) is a procurement model that is similar to leasing or licensing.
In the hardware-as-a-service model, hardware that belongs to a HaaS service provider (HSP) is installed at a customer’s site and a service level agreement (SLA) defines the responsibilities of both parties. Sometimes the client pays a monthly fee for using the hardware; sometimes its use is incorporated into the HSP’s fee structure for installing, monitoring and maintaining the hardware. Either way, if the hardware breaks down or becomes outdated, the HSP is responsible for decommissioning it and replacing it. Depending upon the terms of the SLA, decommissioning may include wiping proprietary data, physically destroying hard drives and certifying that old equipment has been recycled legally.
The HaaS model can be a cost-effective way for small or mid-sized businesses to provide employees with state-of-the-art hardware in a cost-effective manner. Our lead article in next month’s newsletter will be all about Hardware-as-a-service and we will also look at our own Haas offering.
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